Streamline Your Procurement Process: Top 10 Powerful Features of Dzylo for Interior Designers

by | May 7, 2025 | blog | 0 comments

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Introduction

For interior design firms, material procurement is where most timelines succeed—or fall apart. While teams may be well-prepared and designs perfectly planned, the actual execution often breaks down due to poor procurement tracking, scattered vendor communication, or delays in material delivery.

Recognizing this critical gap, Dzylo has developed a robust, AI-powered procurement system tailored specifically for the interior and build industry. From structured material requests to vendor quote comparisons and purchase order approvals, our solution strengthens every layer of the procurement process—making Dzylo one of the best procurement software choices for teams who want more control, clarity, and efficiency.

 

Challenges Interior Designers Face in Procurement

Procurement in interior design isn’t just about buying materials—it’s about coordinating a complex web of vendors, timelines, and budgets. Here’s what often goes wrong:

  • Delayed Material Availability: Site teams frequently face delays because materials don’t arrive on time.
  • Lack of Accountability: It’s hard to identify whether delays stemmed from request timing, vendor issues, or internal miscommunication.
  • No Tracking System: Requests and orders often happen through WhatsApp or notes—leaving no audit trail.
  • Rising Material Costs: Without a centralized sourcing system, firms miss out on bulk savings.
  • Repeated, Fragmented Requests: Multiple deliveries inflate transport costs and introduce inefficiencies.
  • No Structured Data: Teams can’t analyze or learn from past procurement issues.
  • Lack of Standardization: Without a planning checklist, important items get missed or ordered late.

 

How the Procurement Process Powers Interior Projects

The procurement process in interior projects involves several key stages: planning material needs, sourcing vendors, comparing quotes, negotiating rates, issuing purchase orders, and following up on deliveries.

While it may sound simple, this process is often inefficient and disorganized without the right tools. In multi-site or multi-team environments, poor procurement can snowball into costly project delays.

That’s why every interior business needs a reliable, transparent, and automated procurement process—to ensure that materials arrive on time, costs stay controlled, and responsibilities are clear. The right procurement management software and smart procurement tools help standardize this journey across teams and vendors.

 

How Dzylo’s Smart Procurement Process Stands Out

Dzylo’s platform digitizes and simplifies every step of the procurement process, giving you complete visibility, control, and structure. As a top-rated procurement tool, it integrates effortlessly with real-world workflows.

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Here’s a closer look at the powerful features that make Dzylo’s procurement process truly stand out:-

1. Structured Material Requests

  • Initiate requests directly from your project dashboard.
  • Select from a centralized Master Catalog.
  • Add item specifications, reference images, and remarks.
  • Import items from existing quotations.

2. Request Submission & Review

  • Enable permissions for team members to raise requests.
  • Managers can edit, validate, and finalize before sending RFQs.

3. Smart Vendor Coordination

  • Select multiple verified vendors from your database.
  • Auto-fill delivery addresses (project/warehouse).
  • Attach documents like drawings or spec sheets.
  • Send RFQs via email and WhatsApp.

4. Vendor Quote Collection

  • Vendors verify identity using their registered phone number.
  • Submit item-wise pricing, timelines, and remarks.
  • Fill forms via mobile or desktop.

5. Instant Comparison & Version Tracking

  • Compare vendor submissions side-by-side.
  • View per-item cost with GST.
  • Store and review multiple quote versions.

6. Negotiation & Revision

  • Request vendors to revise quotes directly from the system.
  • All revisions are time-stamped and traceable.

7. Purchase Order Creation & Approval

  • Finalize vendor, quote version, payment terms, and delivery dates.
  • Route PO to a purchase manager for internal approval.

8. PO Review and Vendor Notification

  • Managers can revise and approve POs.
  • Vendors receive PO PDFs via email and WhatsApp.

9. Project-Level PO Tracking

  • Monitor PO status: Created, Accepted, In Production, etc.
  • Update status based on vendor feedback.

10. Integrated Communication & Sync

  • Use your own WhatsApp number (recommended for enterprises).
  • Every step, update, and document is logged.

 

How Dzylo Empowers Interior Design Businesses

Unlike generic platforms, Dzylo understands how procurement actually happens on design sites. Here’s how our procurement management software elevates the procurement process:

  • Digitized Notes: Say goodbye to WhatsApp confusion and paper scraps.
  • Vendor Ranking: Maintain data on vendor performance and pricing.
  • Mobile Access: Vendors can submit quotations on the go.
  • Centralized Visibility: Everyone involved can track progress and responsibilities.
  • Real-Time Updates: Stay in sync with production progress and delivery timelines.

Whether it’s a 5-item home project or a 100-item commercial job, Dzylo provides the same level of control, structure, and transparency across your entire procurement process.

As a feature-rich purchase order management software, Dzylo enables fast RFQs, clear vendor comparisons, and automated approvals—all under one intuitive dashboard. These are the kinds of procurement tools that empower teams to move from reactive to proactive management.

 

Conclusion

Interior design firms can’t afford to let procurement be the bottleneck. Delayed materials, scattered communications, and missed opportunities hurt more than just timelines—they hurt brand trust and profitability.

With Dzylo’s AI-powered procurement platform, your business gains full control over every stage of the procurement process:

  • Streamline sourcing and approvals
  • Improve vendor accountability
  • Cut costs through better planning
  • Track every material and every order

Dzylo is more than just a procurement tool—it’s a comprehensive platform built for interior design businesses. From lead capture , client management , project tracking , vendor coordination, inventory management to much more, Dzylo brings everything into one place. And when it comes to procurement, its smart, structured tools make it one of the most powerful and reliable solutions in the industry.

Ready to transform your procurement process?
 Book a Free Demo today.

 

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Frequently Asked Questions

    •  Is Dzylo’s procurement platform suitable for firms with small teams?
      Yes. Dzylo is built to scale with your business. Even if you’re a small design studio with limited staff, you can automate procurement steps, stay organized, and avoid the chaos of phone calls and WhatsApp threads with vendors.

 

    • My projects involve multiple sites and team members. How does Dzylo help us stay aligned?
      With role-based access and centralized data, everyone sees the same real-time updates—whether it’s your site engineer, procurement manager, or vendor. Statuses like “PO Accepted” or “In Production” are visible across teams.

 

    •  What if my vendors aren’t tech-savvy? Will they struggle with RFQs?
      Not at all. Vendors get RFQ links on WhatsApp or email. They can open them on mobile, fill out simple forms, and even upload price quotes. No app downloads required. Everything is tied back to your project automatically.